School Cleaning Proposal Template

A school cleaning proposal is built around the school calendar. List each space (classrooms, hallways, restrooms, gym, cafeteria, library), the nightly tasks, and the deeper work you will do during breaks, like floor stripping and refinishing. Schools also care about who is in the building, so address background checks and access rules up front.

What to include in a school cleaning proposal

Cover letter: who you are and why you fit this building, in a few lines.
Facility details: address, cleanable square feet, areas, visits a week and service hours.
Scope of work: every area with its tasks and how often each task is done.
Pricing: up to 3 price options (Good, Better, Best), each with a clear monthly price.
Optional add-ons priced as their own lines, like carpet extraction or floor machine scrubbing.
Service agreement: term, payment, supplies, access, insurance and how changes work.
A signature section so the client can accept the package they pick.

Specific to school buildings

Show the school year schedule and what changes during winter, spring and summer breaks.
Price break-time floor care (strip and wax, carpet extraction) as add-ons or a separate per-job quote.
State your background check policy and how the crew follows the school's access rules.

Sample scope of work

These tasks and frequencies are a starting point. Change them to match the building you walked.

Classrooms

Task	How often
Empty trash and pencil sharpeners, replace liners	Every visit
Vacuum or dust-mop and spot-mop flooring	Every visit
Wipe and disinfect desks and high-touch surfaces	Every visit
Clean marker boards (unless marked save)	Every visit
Detail-dust sills, ledges, and shelving	Weekly
High-dust vents and fixtures	Monthly

Hallways / corridors

Task	How often
Dust-mop and spot-mop hard floors or vacuum carpet	Every visit
Disinfect drinking fountains and rail touch points	Every visit
Spot-clean lockers, walls, and glass	Every visit
Machine-buff or auto-scrub main runs	Weekly
High-dust vents and fixtures	Monthly

Restrooms

Task	How often
Clean and disinfect toilets, urinals, and sinks	Every visit
Clean and polish mirrors and fixtures	Every visit
Refill soap, paper, and liners (client-supplied stock)	Every visit
Sweep and wet-mop floors with disinfectant	Every visit
Empty sanitary receptacles	Every visit
Detail-clean partitions and wall tile	Weekly
Machine-scrub floors and high-dust vents	Monthly

Gymnasium

Task	How often
Dust-mop playing surface	Every visit
Empty trash at entrances and bleacher areas	Every visit
Damp-mop entry zones and spot-clean spills	Every visit
Wet-mop full floor per finish manufacturer guidance	Weekly
Dust bleachers, ledges, and pads	Weekly
High-dust (reachable) and detail wall pads	Monthly

Kitchen / cafeteria

Task	How often
Wipe and sanitize dining tables and seating	Every visit
Sweep and wet-mop dining floor	Every visit
Empty trash and recycling, replace liners	Every visit
Spot-clean walls and service-line fronts (kitchen equipment excluded unless quoted)	Every visit
Machine-scrub dining floor	Weekly
Detail chair bases and table legs	Monthly

Library / media room

Task	How often
Empty trash, replace liners	Every visit
Vacuum traffic lanes, dust-mop hard floors	Every visit
Wipe tables and disinfect shared equipment surfaces	Every visit
Dust reachable shelving faces and ledges	Weekly
Detail-vacuum full floor including under tables	Monthly

Good, Better and Best options

Offering up to 3 price options lets the client choose more service instead of asking you for a lower price. Why three options win more bids.

Good

Nightly scope: classrooms, halls, restrooms, cafeteria
Background-checked crew
Service log after each visit

Better (recommended)

Everything in Good
Weekly gym floor wet-mop and hallway machine-buff
Weekly detail rotation by wing
Monthly walkthrough with facilities

Best

Everything in Better
Monthly full-floor vacuum of assembly spaces
Quarterly hard-floor scrub and carpet extraction
Summer/break deep-clean planning included

Production rates for school areas

Industry Standard Production Rates: how many square feet one cleaner covers in an hour. These are Outscoped's editable defaults. Adjust them to your crew.

Area	Sq ft per hour
Classrooms	2,800
Classrooms with restroom	1,800
Gymnasium	8,000
Sanctuary / auditorium	5,000
Hallways / corridors	5,500
Restrooms	500
Kitchen / cafeteria	1,600
Library / media room	3,200
Nursery / childcare rooms	1,200

Printable sample proposal

School Cleaning Proposal

Prepared by Summit Commercial Cleaning

Prepared for: [Client facility name and address]
[Cleanable sq ft], [visits a week], [service hours]

Thank you for walking the building with us. Below is the scope we recommend and three ways to set up service. Pick the package that fits your budget and standards, and we can start on your first service date.

Service overview

Service is scheduled around your facility calendar. Crew members are background-checked; service in occupied child areas follows your access policy.

Areas

Area	Sq ft
Classrooms	[sq ft]
Hallways / corridors	[sq ft]
Restrooms	[sq ft]
Gymnasium	[sq ft]
Kitchen / cafeteria	[sq ft]
Library / media room	[sq ft]

Your options

Good

$[price]

per month

Better

$[price]

per month, recommended

Best

$[price]

per month

Good

Nightly scope: classrooms, halls, restrooms, cafeteria
Background-checked crew
Service log after each visit

Better (recommended)

Everything in Good
Weekly gym floor wet-mop and hallway machine-buff
Weekly detail rotation by wing
Monthly walkthrough with facilities

Best

Everything in Better
Monthly full-floor vacuum of assembly spaces
Quarterly hard-floor scrub and carpet extraction
Summer/break deep-clean planning included

Agreement

Month to month from the first service date. Either side may end service with 30 days written notice. Invoiced monthly. We carry general liability, a janitorial bond and workers' comp, with certificates available on request.

Client signature and date

Summit Commercial Cleaning

Or build it in Outscoped and send a link the client can sign on any device.

Common questions

What should a school cleaning proposal include?

Each space with its tasks and frequency, the school-year schedule, break-time deep cleaning such as floor refinishing, background check and access policies, pricing options and a service agreement.

When is the best time to do floor care at a school?

During breaks when the building is empty, most often winter and summer break. Quote it as its own per-job line so the monthly price stays clear.

How do you bid on school cleaning contracts?

Walk the building, measure each space, price with production rates for classrooms, gyms and corridors, and present up to 3 options. Public schools often post formal bids, so follow their required format. See how to bid commercial cleaning jobs.