Restaurant Cleaning Proposal Template

A restaurant cleaning proposal covers front of house and the floors and surfaces in back of house. The most important part is the exclusions: hood and duct cleaning, fryer and equipment deep cleaning, and grease traps are usually separate specialty services. Say exactly what your crew cleans in the kitchen so nobody is surprised.

What to include in a restaurant cleaning proposal

Cover letter: who you are and why you fit this building, in a few lines.
Facility details: address, cleanable square feet, areas, visits a week and service hours.
Scope of work: every area with its tasks and how often each task is done.
Pricing: up to 3 price options (Good, Better, Best), each with a clear monthly price.
Optional add-ons priced as their own lines, like carpet extraction or floor machine scrubbing.
Service agreement: term, payment, supplies, access, insurance and how changes work.
A signature section so the client can accept the package they pick.

Specific to restaurant buildings

Spell out kitchen scope: floors, walls within reach, prep surfaces after staff clear them.
Exclude hood and duct cleaning, grease traps and cooking equipment interiors unless quoted.
Schedule overnight or before opening so food service is not interrupted.

Sample scope of work

These tasks and frequencies are a starting point. Change them to match the building you walked.

Dining room

Task	How often
Wipe and sanitize tables, chairs, and booth surfaces	Every visit
Sweep and wet-mop or vacuum dining floor	Every visit
Empty trash, replace liners	Every visit
Clean entrance glass and host stand	Every visit
Detail chair legs, booth bases, and wall spots	Weekly
High-dust vents, fans, and fixtures	Monthly

Commercial kitchen

Task	How often
Degrease and sanitize floor with approved degreaser	Every visit
Clean floor drains covers and dish-area floors	Every visit
Wipe reachable wall areas behind lines (equipment interiors excluded)	Every visit
Empty trash and replace liners	Every visit
Machine-scrub kitchen floor	Weekly
Detail hood exteriors and shelving faces (hood interiors excluded; licensed vendor only)	Monthly

Bar / counter area

Task	How often
Wipe and sanitize bar top and service counters	Every visit
Sweep and mop behind-bar and front-of-bar floors	Every visit
Empty trash and recycling	Every visit
Polish foot rails and detail stool bases	Weekly

Restrooms

Task	How often
Clean and disinfect toilets, urinals, and sinks	Every visit
Clean and polish mirrors and fixtures	Every visit
Refill soap, paper, and liners (client-supplied stock)	Every visit
Sweep and wet-mop floors with disinfectant	Every visit
Empty sanitary receptacles	Every visit
Detail-clean partitions and wall tile	Weekly
Machine-scrub floors and high-dust vents	Monthly

Good, Better and Best options

Offering up to 3 price options lets the client choose more service instead of asking you for a lower price. Why three options win more bids.

Good

Nightly scope: dining, kitchen floors, bar, restrooms
Degrease-rated floor program in kitchen
Service log after each visit

Better (recommended)

Everything in Good
Weekly kitchen floor machine-scrub
Weekly dining detail: chair legs, booth bases, wall spots
Monthly walkthrough with your GM

Best

Everything in Better
Monthly high-dust: vents, fans, fixtures
Quarterly deep floor service front and back of house

Production rates for restaurant areas

Industry Standard Production Rates: how many square feet one cleaner covers in an hour. These are Outscoped's editable defaults. Adjust them to your crew.

Area	Sq ft per hour
Dining room	2,500
Bar / counter area	1,500
Kitchen / back of house	900
Entry / vestibule	2,000
Restrooms	500

Printable sample proposal

Restaurant Cleaning Proposal

Prepared by Summit Commercial Cleaning

Prepared for: [Client facility name and address]
[Cleanable sq ft], [visits a week], [service hours]

Thank you for walking the building with us. Below is the scope we recommend and three ways to set up service. Pick the package that fits your budget and standards, and we can start on your first service date.

Service overview

Front-of-house and kitchen floor/surface cleaning. Cooking equipment interiors and hood systems are excluded. Hood cleaning requires a licensed vendor.

Areas

Area	Sq ft
Dining room	[sq ft]
Commercial kitchen	[sq ft]
Bar / counter area	[sq ft]
Restrooms	[sq ft]

Your options

Good

$[price]

per month

Better

$[price]

per month, recommended

Best

$[price]

per month

Good

Nightly scope: dining, kitchen floors, bar, restrooms
Degrease-rated floor program in kitchen
Service log after each visit

Better (recommended)

Everything in Good
Weekly kitchen floor machine-scrub
Weekly dining detail: chair legs, booth bases, wall spots
Monthly walkthrough with your GM

Best

Everything in Better
Monthly high-dust: vents, fans, fixtures
Quarterly deep floor service front and back of house

Agreement

Month to month from the first service date. Either side may end service with 30 days written notice. Invoiced monthly. We carry general liability, a janitorial bond and workers' comp, with certificates available on request.

Client signature and date

Summit Commercial Cleaning

Or build it in Outscoped and send a link the client can sign on any device.

Common questions

What should a restaurant cleaning proposal include?

Dining room, bar, entry and restrooms, kitchen floors and reachable surfaces, a clear list of exclusions such as hoods and grease traps, the service window and pricing options.

Do janitorial companies clean restaurant hoods?

Usually not. Hood and duct cleaning is a specialty service with its own requirements. List it as excluded unless you are qualified and quote it separately.

How do you price restaurant cleaning?

Kitchens clean much slower than dining rooms. Outscoped's defaults are 2,500 sq ft an hour for the dining room and 900 for the kitchen. Try it in the calculator.