Church Cleaning Proposal Template

A church cleaning proposal should be scheduled around services and events, not a standard weeknight routine. Most churches need the sanctuary, nursery, classrooms, kitchen and restrooms ready before the weekend and cleaned again after. Show which days you clean, what gets done each visit, and how you handle extra cleaning after weddings, funerals or large events.

What to include in a church cleaning proposal

Cover letter: who you are and why you fit this building, in a few lines.
Facility details: address, cleanable square feet, areas, visits a week and service hours.
Scope of work: every area with its tasks and how often each task is done.
Pricing: up to 3 price options (Good, Better, Best), each with a clear monthly price.
Optional add-ons priced as their own lines, like carpet extraction or floor machine scrubbing.
Service agreement: term, payment, supplies, access, insurance and how changes work.
A signature section so the client can accept the package they pick.

Specific to church buildings

Tie the schedule to service days, for example a Friday or Saturday clean before weekend services.
Price event clean-ups (weddings, funerals, large gatherings) as optional add-ons.
Nursery and childcare rooms need disinfection of toys and surfaces children touch.

Sample scope of work

These tasks and frequencies are a starting point. Change them to match the building you walked.

Sanctuary / auditorium

Task	How often
Vacuum aisles and high-traffic carpet, dust-mop hard floors	Every visit
Empty trash at entrances	Every visit
Dust and straighten seating, pews, or rows	Weekly
Detail platform/stage area and steps	Weekly
Full-floor vacuum including under seating	Monthly
High-dust reachable fixtures and ledges	Monthly

Nursery / childcare rooms

Task	How often
Disinfect cribs rails, changing surfaces, and touch points with child-safe products	Every visit
Sanitize toy bins and shelf surfaces (toys per facility policy)	Every visit
Vacuum soft flooring, damp-mop hard flooring	Every visit
Empty trash and diaper receptacles, replace liners	Every visit
Detail baseboards, cubbies, and low ledges	Weekly

Classrooms

Task	How often
Empty trash and pencil sharpeners, replace liners	Every visit
Vacuum or dust-mop and spot-mop flooring	Every visit
Wipe and disinfect desks and high-touch surfaces	Every visit
Clean marker boards (unless marked save)	Every visit
Detail-dust sills, ledges, and shelving	Weekly
High-dust vents and fixtures	Monthly

Hallways / corridors

Task	How often
Dust-mop and spot-mop hard floors or vacuum carpet	Every visit
Disinfect drinking fountains and rail touch points	Every visit
Spot-clean lockers, walls, and glass	Every visit
Machine-buff or auto-scrub main runs	Weekly
High-dust vents and fixtures	Monthly

Restrooms

Task	How often
Clean and disinfect toilets, urinals, and sinks	Every visit
Clean and polish mirrors and fixtures	Every visit
Refill soap, paper, and liners (client-supplied stock)	Every visit
Sweep and wet-mop floors with disinfectant	Every visit
Empty sanitary receptacles	Every visit
Detail-clean partitions and wall tile	Weekly
Machine-scrub floors and high-dust vents	Monthly

Kitchen / cafeteria

Task	How often
Wipe and sanitize dining tables and seating	Every visit
Sweep and wet-mop dining floor	Every visit
Empty trash and recycling, replace liners	Every visit
Spot-clean walls and service-line fronts (kitchen equipment excluded unless quoted)	Every visit
Machine-scrub dining floor	Weekly
Detail chair bases and table legs	Monthly

Good, Better and Best options

Offering up to 3 price options lets the client choose more service instead of asking you for a lower price. Why three options win more bids.

Good

Nightly scope: classrooms, halls, restrooms, cafeteria
Background-checked crew
Service log after each visit

Better (recommended)

Everything in Good
Weekly gym floor wet-mop and hallway machine-buff
Weekly detail rotation by wing
Monthly walkthrough with facilities

Best

Everything in Better
Monthly full-floor vacuum of assembly spaces
Quarterly hard-floor scrub and carpet extraction
Summer/break deep-clean planning included

Production rates for church areas

Industry Standard Production Rates: how many square feet one cleaner covers in an hour. These are Outscoped's editable defaults. Adjust them to your crew.

Area	Sq ft per hour
Classrooms	2,800
Classrooms with restroom	1,800
Gymnasium	8,000
Sanctuary / auditorium	5,000
Hallways / corridors	5,500
Restrooms	500
Kitchen / cafeteria	1,600
Library / media room	3,200
Nursery / childcare rooms	1,200

Printable sample proposal

Church Cleaning Proposal

Prepared by Summit Commercial Cleaning

Prepared for: [Client facility name and address]
[Cleanable sq ft], [visits a week], [service hours]

Thank you for walking the building with us. Below is the scope we recommend and three ways to set up service. Pick the package that fits your budget and standards, and we can start on your first service date.

Service overview

Service is scheduled around your facility calendar. Crew members are background-checked; service in occupied child areas follows your access policy.

Areas

Area	Sq ft
Sanctuary / auditorium	[sq ft]
Nursery / childcare rooms	[sq ft]
Classrooms	[sq ft]
Hallways / corridors	[sq ft]
Restrooms	[sq ft]
Kitchen / cafeteria	[sq ft]

Your options

Good

$[price]

per month

Better

$[price]

per month, recommended

Best

$[price]

per month

Good

Nightly scope: classrooms, halls, restrooms, cafeteria
Background-checked crew
Service log after each visit

Better (recommended)

Everything in Good
Weekly gym floor wet-mop and hallway machine-buff
Weekly detail rotation by wing
Monthly walkthrough with facilities

Best

Everything in Better
Monthly full-floor vacuum of assembly spaces
Quarterly hard-floor scrub and carpet extraction
Summer/break deep-clean planning included

Agreement

Month to month from the first service date. Either side may end service with 30 days written notice. Invoiced monthly. We carry general liability, a janitorial bond and workers' comp, with certificates available on request.

Client signature and date

Summit Commercial Cleaning

Or build it in Outscoped and send a link the client can sign on any device.

Common questions

How often should a church be cleaned?

Most churches choose one to three cleanings a week timed around services, plus extra cleanings after large events. Your proposal can offer these as Good, Better and Best options.

What areas go in a church cleaning proposal?

The sanctuary or auditorium, nursery and childcare rooms, classrooms, hallways, restrooms, the kitchen or fellowship hall, and offices if there are any.

How do you price church cleaning?

Price each area with its production rate, then multiply by visits a week. A sanctuary cleans much faster per square foot than a nursery. Use the calculator to build your numbers.